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1. TITLE The name of the association is BECCLES & DISTRICT DARTS LEAGUE.
2. DEFINITIONS In this Constitution except where the context requires otherwise:
2.1 Constitution means this document:
2.2 "BDDL" means the Beccles & District Darts League:
2.3 "League" means the BDDL, consisting of Teams from Pubs &/or Clubs within a 12 mile radius of the centre of Beccles Town.
2.4 "Season" the dart playing month: Sept to June.
2.5 "End of season" means the date of the last league match:
2.6 The "EC" means the Executive committee, consisting of the officers of the Beccles and District Darts League:
2.7 "Officer(s) mean a person(s) qualified in article 6.3 of the constitution:
2.8 "SCM" means the Secretaries Committee Meeting of the BDDL:
2.9 "Secretary" means the person who is the secretary or vice secretary of a registered Team:
2.10 "Team" means 6 or more players representing a club or public house which has registered at the A.G.M prior to the forthcoming season:
2.11 "Player(s)" mean a person(s) that has registered by a team at an S.C.M:
2.12 A.G.M means Annual General Meeting of the B.D.D.L:
2.13 E.G.M means an extra ordinary General Meeting of the B.D.D.L:
2.14 "Doubles" consists of two registered players:
2.15 "Threes” consists of Three registered players:
2.16 "Fours” consists of four registered players:
2.17 "Mixed pairs" consists of at least one registered player:
3 AIMS
3.1 The aim of the BDDL is that it should run darts competitions to: involve Clubs & public houses in Beccles and the surrounding area:
4 RULES League - General
4.1 REGISTRATION
4.2 TEAMS: Teams may register as many players as they wish (men &/or women), however no team may have more than 2 Current County / Professional players registered. The team registration fee to be agreed at the AGM and is payable at the first SCM of the season (registration meeting).
4.3 Where a team’s venue closes down due to external reasons, that team can move to another venue and maintain their registration and league division position in the current season subject to confirmation by the SCM.
4.4 PLAYERS: A person may play for one team only. Registration of players after the first SCM of the season will cost £1. Players may be registered at any game provided that both the Home & Away teams put an * by that players name and that the registration fee is paid at the next SCM.
4.5 TRANSFERS: Transfers must take place on or before the 1st of Jan. the cost of a transfer is £2 (NO one player can be transferred twice between teams in a season).
4.6 BANNING: There is no responsibility whatsoever on the part of the league if a player is banned from any venue.
4.7 DIVISIONS: Subject to operating practicalities and the advice of the league secretary, the league will normally consist of one or more divisions.
4.8 PROMOTION / RELEGATION: Where there are two or more divisions this will be determined two up two down basis at the end of a season.
4.9 MATTERS ARISING & DISPUTES: From the start of the season all matters arising and disputes must be brought forward in writing at a SCM's only.
4.10 FIXTURE LIST: The fixture list will normally be distributed at the first SCM.
4.11 FIXTURE LIST CHANGES: Any proposed changes to the published fixture list must be notified to the League Secretary. Two full weeks before that said fixture, with a valid reason. This will be put to the team(s) concerned if acceptable changes will be made by the league secretary.
MATCHES
4.12 MATCH DEFINITION: A match consists of 6 games of singles (best of 3 legs 501), 3 games of doubles (one leg 701), (one player against two not permitted) and 1 game of fours (one leg 701), (must be four against four) all games flying start double finish no bust back. All players must be registered.
4.13 THE THROW: The throw will be from 7' 9 qu'' ( 2.37m) and The centre of the board is to be 5' 8'' (1.73m) from the ground and the diagonal length from the centre of the board to the back of the oche is to be 9 ' 7 ha'' (2.93m). The home team is to supply an oche at least 24'' (610mm) long 1'' high.
4.14 CHALKER CALLER: The home team will supply a scorer and the away team a caller /checker.
4.15 DRAW & MATCH TIMES: The draw for the order of singles play will take place no later than 8:15 pm and is to commence no later than 8:30 pm
4.16 SCORECARDS: Teams playing at home tick the home box top left; away teams tick the away box top left.
4.17 HIGH SCORE: Sores of 106 and over must be recorded against the person's name and count in all games and legs.
4.18 180's count in all games and legs. They will be eligible for the trophy competition of the most scores of 106 and over.
4.19 A SHOT OUT of 106 and over counts in all games and legs and must be recorded with "(S/O)" after the score (this will also count as a high score).
4.20 SCORE TALLY: Any score's that do not tally on both score cards will be counted as void.
4.21 INCOMPLETE CARDS: Incomplete or illegible cards submitted to the league secretary will result in an automatic fine to the offending team(s)
4.22 UNREGISTERED PERSON: If an unregistered person is found or known to have played in a match then that team will be fined -see 5.9
4.23 RE-ARRANGING: No matches may be re-arranged without the consent of both team Captains and the League Secretary, also the re-arranged date must at the same time be specified (this or these to be played no later than the finals of the Season) failure to do this will result in a fine for the offending team.
4.24 CANCELLATION: Matches may only be cancelled with the agreement of both Teams involved providing that they both notify the League Secretary no later than 12 midday on the Saturday preceding their match. (The only exception to this rule is in the case of adverse weather conditions in which case all attempts must be made to notify the opposing Team as well as the League Secretary as soon as possible and in any case no later than 24hrs after the event in this instance). Failure to comply with this rule is an automatic fine to the offending team.
4.25 TEAM NO-SHOW: If a team does not show up at its match venue by 8:15 pm then that match is automatically awarded to their opponents.
4.26 PLAYER'S NO-SHOW: If a player does not show up at the match by the time that their game is due to be played then that game is awarded to the opponent.
4.27 TEAM DROPS OUT: Should a team withdraw from the League at any date during the season then all of its points - and those of the teams that it played - shall be entirely deleted. However individual high scores and shots-out will stand.
4.28 SCORING: Electronic scoreboards are permitted provided that they give the last five scores for each team.
4.29 All or any score corrections must be made before that player next throw otherwise the scoring stands.
COMPETITIONS
4.30 DATES: Entry and competition dates will be notified at the September SCM.
4.31 REGISTRATION FEE: The registration fees for competitions are included in the registration fee.
4.32 NON -ATTENDANCE: An entrant unable to participate must inform the League Secretary, no later than 12 midday on the Saturday preceding the competition. Failure to do this and / or non-attendance at the competition venue results in an automatic fine to that player’s team.
4.33 SUBSTITUTION OF PLAYERS -in competitions
This is allowed, provided that the venue organiser and the League Secretary are notified of this prior to the competition. However no player may play at more than 1 venue in an evening, also no one player may compete in more than one of the following cup competitions:
Chairmen / Vice Chairman's
Secretaries / Vice Secretary's
Captain's / Vice Captain's
4.34 SUBSTITUTION OF VENUES: Excepting as in 4.33 no player or team may play at any venue other than that designated by the League Secretary. The only exception is if for instance, in the team of fours if they are two teams with shortfalls a member from team "b" can join team "a" to make up a team of four with any remaining members of team "b" standing down. (Changing teams around is not allowed once the teams have been entered).
4.35 DATES: All competitions are to be played within the dates specified by the League Secretary.
4.36 RULES: Competitions will be run under the same rules as Matches with only the following differences:
4.37 DOUBLES: Best of 3 legs of 501 (2 registered players per team).
4.38 MIXED PAIRS: Best of 3 legs of 501, one person from the team may be an unregistered player (male or female).
4.39 THREES: Best of 3 legs of 601 (must be 3 registered players per team).
4.40 FOURS: Best of 3 legs of 701 (must be 4 registered players per team).
4.41 TEAM KNOCKOUT: Best of 3 legs of 1001 each team's player's to throw consecutively with 6 players in each team. (Teams which have been drawn at home must give the away side two dates to play the match before the next draw).
FINES
5.1 ANNOUNCMENTS: Fines will be announced at SCM's all appeals against a fine must be lodged heard and determined at that meeting.
5.2 APPEALS & DETERMINATIONS: An appeal against a matter of fact shall not be allowed. The reason for the fine will be explained by the league secretary to the SCM. An appeal against a fine will be heard by the SCM from the fined team's representative. The SCM will then have the opportunity to question both the League Secretary and the team's representative. After this a vote shall be taken to determine whether or not the fine should stand.
5.3 DUE OR OUTSTANDING FINES: All due or outstanding fines must be paid by the next SCM following their imposition. If this is not done then that team will be automatically disqualified from the League at the following SCM.
5.4 SCM REPRESENTATION: If a team is not represented at a SCM then their team will be automatically fined £5.00
5.5 SCORE CARDS: Fully completed cards from both the home and away teams must be in the possession of the League Secretary by midday of the Saturday following the match. Late lodgement results in an automatic fine £ 5.00 Incomplete score cards results in an automatic fine of £5.00 to the offending team's
5.6 RE-ARRANGEMENT OF MATCHES: Failure to follow the procedure for re-arranging matches is an automatic fine £5.00 to both teams.
5.7 CANCELLATION OF MATCHES: Failure to comply with the cancellation procedure is an automatic fine £5.00 to both teams.
5.8 COMPETITION ENTRANTS: Failure to follow the rules for competition entries and/or the non-attendance of an entrant is an automatic fine £5.00 to the offending team.
5.9 PLAYER(S) REGESTRATION: Failure to follow the rules for registering players is an automatic fine £5.00 to the offending team. Any other decisions for the offending team to be determined at that meeting.
B. D. D. L. MEMBERSHIP
6.1 The Chairman of the BDDL shall act as the final arbiter in
A) the interpretation of this constitution;
B) Any disputes or arguments.
6.2 The League
The BDDL is composed of:
6.3 The Executive Committee which consists of – Officers elected under Articles 7.2 (or brought in under Article 6.15) who are:
1 – The Chairman
2 – The vice Chairman
3 – The Secretary
4 – The vice Secretary
5 – The Treasurer
6 – and Two other Officers.
6.4 Secretaries Committee which consists of – The Secretaries of each team delegated to the BDDL under article 6. 5 and the Executive Committee.
6.5 Teams elected to the BDDL are at the discretion of the EC allowed to nominate one delegate each to represent them at the SCM, in the absence of their Secretary or Vice Secretary, and they shall be entitled to a vote each.
6.6 Public Announcement: The Secretary must announce the formation of the new committee within one calendar month of the AGM to allow local pubs or clubs to nominate their delegate to the BDDL.
6.7 Sub-Committees: The Chairman of any sub-committee formed by the BDDL must be an Officer or Member of the BDDL.
6.8 Membership: All Sub-committee must have a chairman (article 6. 7 refers) and any other people that that chairman appoints.
6.9 The Chairman and vice Chairman of the BDDL shall be an ex-officio member of all sub-committees.
6.10 Committee Vacancies: Any member of the BDDL may resign by giving notice to the secretary at any time.
6.11 Non-attendance: Should any member fail to attend two consecutive meetings without tendering apologies or giving satisfactory reasons, then the EC has the power to declare that seat vacant (as if they had resigned).
6.12 Expulsion: The EC by a majority vote may expel any member provided that the reason(s) have previously been conveyed to the member concerned.
6.13 An Opportunity must then be given to that member to appear before the EC.
6.14 No expulsion decision may be implemented until a majority of those attending and entitled to vote at the next SCM vote in favour of expulsion.
6.15 Filling vacancies: In the event of any vacancy on the BDDL the EC has the power to fill that vacancy up to the maximum provided in Articles 7. 2 subject to SCM approval.
MEETINGS
7.1 Annual General Meeting (AGM)
7.2 Purpose: The AGM of the BDDL shall be held annually on the third Wednesday in Aug at the direction of the EC for the purpose of transacting the following business.
1 – To receive the annual report from the Chairman, Secretary, Treasurer
2 – To receive and approve the annual Accounts
3 – To appoint an Honorary Auditor for the year;
4 – To elect the committee.
5 – To consider and if necessary take action on any matter relevant to the committee: items for inclusion must be given to the secretary in writing at least seven days prior to the AGM.
6 – To initially register the teams that wish to play in the forthcoming season (there for all teams that wish to play MUST BE REPESENTED).
7 – To set the date of the start of the next season and its first SCM (usually the third Monday in September).
8 – To announce the number of divisions in the league and in which division each team will play.
9 – To decide the Secretary’s honarium (fee plus expenses) for the next year.
7.3 Notice: At least two Weeks notice shall be given in the local press by the secretary to the public of the date time and venue of the AGM that notice shall also indicate the business to be transacted.
7.4 The accidental omission to give notice of the AGM to any person entitled to receive notice shall not invalidate any resolution or vote passed at that AGM.
7.5 Extra-Ordinary General Meeting (EGM)
7.6 Convention an EGM shall be convened by the secretary at the request of:
1 – A majority of the SCM.
2 – A notice with twelve or more signatures from League players.
7.7 Notice: At least fourteen days notice shall publically be given and the object(s) of Constitutional Termination, Article 18.4 will apply.
7.8 Secretaries Committee Meeting (SCM)
7.9 Committee meetings will usually be on the first Monday monthly (except for the Registration meeting in September Article 7. 2: 6 ) at a place and time to be decided by the EC; excepting Public Holidays when it shall be held on the second Monday.
7.10 Executive Committee Meeting (EC). The EC will meet at such times and places that they determine.
CHAIRING
8.1 Annual General Meeting: The Chairman or vice Chairman shall chair this meeting.
8.2 If both the Chairman and vice Chairman are absent, the persons present –who are entitled to vote – shall choose another officer to be the Chairman of the meeting.(Provided that ten minutes have elapsed from the time that the meeting was to have started).
8.3 Extra-ordinary General, Committee & EC. Meetings: At all EGMs Committee & EC meetings the BDDL Chairman shall preside; in the Chairman’s absence, the vice Chairman shall preside.
8.4 If both the Chairman and vice Chairman are absent the persons present _who are entitled to vote – shall choose another officer to be the Chairman of the meeting. (Provided that ten minutes have elapsed from the time that the meeting was to have started).
Quorum
9.1 Numbers Required
9.2 Annual & Extra-ordinary General Meetings: Provided that the meeting has a Chairman those present shall be deemed to form a quorum.
9.3 Secretary’s Committee Meetings: At any committee meeting 25% of the people entitled to vote shall constitute a quorum.
9.4 EC Meetings: In any EC meeting three officers shall form the quorum.
9.5 Absence of Quorum: If after thirty minutes from the time appointed for the holding of any type of meeting a quorum is not present then that meeting will be dissolved except that in the case of any urgent business the EC shall have the power to deal with it until the next scheduled meeting.
9.6 In the case of an AGM or EGM a further public notification shall be made of the re-convened meeting according to Articles 7.1 (AGM) or 7.5 (EGM).
VOTING
10.1 Process.
10.2 Show of Hands: At meetings formal voting shall be determined by a simple majority from a show of hands of those present and entitled to vote.
10.3 In the event of an equality of votes the Chairman will exercise a second or casting vote.
10.4 Secret Ballot: A secret ballot shall be held.
1 if at least one third of the persons present (and entitled to vote) demand it.
2 if there is an election under Article 12.
10.5 Two scrutineers appointed by a majority of those people present (and entitled to vote) will conduct a ballot
10.6 Voting papers will be counted by the scrutineers in private. A written result will then be passed to the chairman of the meeting as soon as possible and he will announce that result immediately. Unless there is an equality of votes
10.7 Should there be an equality of votes, the chairman of the meeting shall privately exercise a second or casting vote and then announce the result
10.8 The ballot papers will then be placed into and sealed in an envelope by the scrutineers. The scrutineers then mark across the seal of the envelope and hand it to the secretary who shall retain it until the following AGM when it shall be destroyed.
10.9 Voting by proxy and or post are not permitted.
ENTITLEMENT
11.1 Annual &extra-ordinary general meetings: Only one person from each team is entitled to vote plus each member of the EC.
11.2 Voting shall be determined by article 10.
11.3 Secretaries committee meeting: Each officer and team representative present at the meeting is entitled to one vote.
11.4 Voting shall be determined by article 10.
11.5 Executive committee meetings: Each officer present at the meeting is entitled to one vote.
11.6 Voting shall be determined by article 10.
ELECTIONS
12.1 Nominations: Any person seeking election to the EC is invited to submit their name before the commencement of the AGM with a proposer and seconded, to the secretary.
12.2 Any person so nominated must, prior to the start time of the AGM give their consent to serve on the EC to the secretary.
12.3 Number of nominations: If there is the same number of nominations received as there are positions, then all the nominated persons shall be deemed to be elected.
12.4 Should there be less nominations received than there are positions then, those already nominated shall be deemed to be elected: further candidates – if they give their verbal consent to stand – for the remaining vacancies can then be nominated, proposed and seconded by the persons present at the meeting.
12.5 In the event of there being more nominations than there are positions then an election will be conducted under articles 10 and 11.
TERM OF OFFICE
13.1 All officers, members, delegates, co-opted members and people on sub-committee shall hold office only until the AGM following their appointment.
RE-ELECTION
14.1 All persons currently elected are eligible for re-election subject to articles 6.3, 6.15 and 7.
FINANCIAL
15.1 YEAR: The financial year of the BDDL runs from the 1st of Aug to the 31st July.
15.2 Liability: Officers and members are collectively and individually liable for all obligations, liabilities and debts incurred by the BDDL.
15.3 Records: The Treasurer will keep up to date records of income and expenditure in a proper manner, and will provide balance details and such other information as is required by the BDDL at every EC and SCM.
15.4 Annual accounts: The annual accounts of the BDDL will be prepared by the Treasurer and presented to the AGM following the close of the BDDL financial year.
15.5 Auditors: Auditors, appointed at the AGM shall audit the annual accounts.
15.6 Banking: Accounts in the name of the BDDL can be opened by the Treasurer with such instructions as he recommends and the committee approves of.
15.7 Details of such accounts are to be made available to all officers and secretaries at all SCM’s.
15.8 All cheques are to be signed by any two of the following officers
1 – Treasurer 2 – Chairman 3 – Secretary.
15.9 When appropriate, change of signatory forms will be completed at the next meeting following the AGM.
15.10 The Treasurer will report the current balances and financial affairs of the BDDL to meeting or as required.
15.11 Balances at the end of the BDDL financial year shall be carried forward to the subsequent year.
15.12 Change: The committee is empowered to make any change for events held or organised during the BDDL year.
15.13 Budget: A budget will be prepared by the treasurer for presentation at the first committee meeting following the AGM
15.14 Acceptance: The vote to accept the budget must be by a majority of those attending (and entitled to vote) the next meeting following the presentation.
15.15 Alteration: The budget may be altered by the BDDL at any meeting by a majority of those attending (and entitled to vote).
RECORDS
16.1 Meetings: A correct record of the proceeding of all meeting shall be taken by the secretary, or by a designated person and will be kept in a suitable form which shall be open for inspection by the BDDL at all reasonable times.
16.2 A sub-committee unable to present a verbal report to the BDDL shall give a written report to the secretary for presentation on its behalf.
16.3 Constitution: The secretary shall keep an up-to-date copy of the BDDL Constitution which shall be made available, and open to inspection, provided reasonable notice is given.
16.4 A copy of the constitution shall be made available for public inspection on application to the secretary provided that reasonable notice has been given.
16.5 Members: The secretary shall keep and maintain an up to date list of the players, teams and officers involved with the BDDL.
PUBLIC ANNOUNCEMENTS
17.1 It shall not be competent for any person on the BDDL to make any public announcement concerning the committee without the prior consent of the chairman or in his absence the vice chairman. All such announcements must be copied to the secretary for the committee’s records.
CONSTITUTION
18.1 Constitution: In the constitution of this constitution, or any part or parts thereof, the ruling of the EC shall be binding on all persons affected thereby.
18.2 Changes: Changes to this constitution may only be made by decision at an AGM or an EGM (if the EGM is convened for this purpose).
TERMINATION
19.1 Resolution: A written resolution, indicating an intent to terminate this constitution, giving twenty one clear days notice to the secretary of vice secretary is required first.
19.2 When that secretary receives such a resolution, he will call an EGM (under article 7.6) unless the AGM is less than one calendar month away.
19.3 All meeting called under article 19.2 must be chaired by the chairman of the BDDL, with an independent recorder present to take written minutes of the meeting.
19.4 At that meeting the constitution can only be terminated by a two-thirds majority vote in favour of termination by those present.
19.5 If the constitution is terminated under this article then the BDDL will be wound up and article 20 will apply.
WINDING UP
20.1 Constitution termination: The BDDL will only be wound up if the constitution is terminated under article 19.
20.2 Dissolution: If, under article 20.1 the constitution is terminated then the BDDL will be dissolved and wound up.
20.3 Upon the dissolution of the BDDL, if there remains – after the satisfaction of all of its obligations, liabilities and debts – a balance of money, property or assets whatsoever, then the meeting will decide by majority votes on the disposal of the same.
20.4 Any assets whatsoever will be distributed as directed by the meeting, to the benefit of the community.
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